Space Data Update - The Physical Space Inventory is the basis for many of the major analyses that affect not only reimbursements from the state and federal government, but that are also key components in the allocation of departmental charges as well. The general schedule of the Inventory office begins with Endowed Update sent out in December to departmental administrative managers. The data is due by the beginning of March. The State space update begins in June and the returns are due by the beginning of August.
For instructions and forms for the space data update see Space & Facility Update forms.
Building Floor Plan Review - The building review coincides with the space review with the endowed buildings being reviewed in January and the state buildings reviewed in June. Floor plans are distributed to building coordinators by the Facilities Inventory lead drafter, renovations are noted on the drawings and returned to Inventory.
If you wish to report changes, renovations, and/or if you have any questions regarding the Building Review process please contact the Facilities Inventory office (facilitiesinventory@cornell.edu).
Room Numbering
Please contact the Facilities Inventory Data Analyst at either facilitiesinventory@cornell.edu or 254-4754 as soon as you have a design for your renovation or your capital building project is finished with Schematic Design. Also, please be aware that your project must have Inventory room numbers before jack numbers are assigned for phone and data or signage orders are placed.
Facility Code Requests
Any building that is owned by Cornell or occupied by Cornell staff is assigned a facility code in order for us to track the room space in the inventory system. The facility code provides a unique identifier for each building, because over the course of time building names change or are not unique and sometimes buildings move.
For instructions and forms for facilities requests see Space & Facility Update forms.
For Project Mangers: When does a new building or renovation get added to the Facilities Inventory?
New buildings and renovated space should be added to the Facilities Inventory floor plans and database as soon as Cornell takes ownership, prior to furniture or staff move in.
Notify the Facilities Inventory office a month before furniture move in, provide the office with a copy of the CAD design files, and account number or RFS.
This effort could begin as soon as interior doors, walls, and windows are in place. The Data Analyst will coordinate a visit by either the Inventory Drafter or outside consultant to review the space and make arrangements to field verify and adjust the CAD design drawings.
As soon as the Inventory drawings are complete, the Data Analyst will work the department(s)/college involved in the space to appropriately code it for occupancy, space type, and function.
Completed Inventory drawings and data are posted on the web through the Find Facility Information at http://www.fs.cornell.edu/fs/fs_facilFind.cfm.